PPL Training Policy for the Control of Coronavirus – Updated 19 July 2021

Introduction

The aim of this updated policy is to assist employees and visitors to PPL Training in providing further advice on:

  • the novel coronavirus, COVID-19 and its continued effect on society
  • what PPL Training are doing to continue the safe delivery of training, along with the prevention of the spread of virus
  • a reminder of support information on what to do if someone with suspected or confirmed to have COVID-19

Information about the virus

A coronavirus is a type of virus and as a group, coronaviruses are common across the world. COVID-19 is a new strain of coronavirus first identified in Wuhan City, China in January 2020.

The incubation period of COVID-19 is between 2 to 14 days. This means that if a person remains well 10 days after contact with someone with confirmed coronavirus, they have not been infected.

Signs and symptoms of COVID-19

The following symptoms may develop in the 14 days after exposure to someone who has COVID-19 infection:

  • cough
  • difficulty in breathing
  • fever
  • loss of taste/ and or smell

Generally, these infections can cause more severe symptoms in people with weakened immune systems, older people, and those with long-term conditions like diabetes, cancer and chronic lung disease.

How COVID-19 is spread

Spread of COVID-19 is most likely to happen when there is close contact (within 2 metres or less) with an infected person. It is likely that the risk increases the longer someone has close contact with an infected person.

Respiratory secretions produced when an infected person coughs or sneezes containing the virus are most likely to be the main means of transmission.

There are 2 main routes by which people can spread COVID-19:

  • infection can be spread to people who are nearby (within 2 metres) or possibly could be inhaled into the lungs.
  • it is also the possibility that someone may become infected by touching a surface, object or the hand of an infected person that has been contaminated with respiratory secretions and then touching their own mouth, nose, or eyes (such as touching door knob or shaking hands then touching own face)

How long the virus can survive

How long any respiratory virus survives will depend on a number of factors, for example:

  • what surface the virus is on
  • whether it is exposed to sunlight
  • differences in temperature and humidity
  • exposure to cleaning products

Under most circumstances, further studies have shown the amount of infectious virus on any contaminated surfaces is likely to have decreased significantly by 24 hours. We know that similar viruses are transferred to and by people’s hands. Therefore, regular hand hygiene and cleaning of frequently touched surfaces will help to reduce the risk of infection.

What PPL Training are doing to continue the safe delivery of training, whilst safeguarding their staff and all delegates/visitors after Coronavirus Roadmap Step 4 – 19 July 2021

The following considerations will remain in all venues where PPL Training will deliver training, both in-centre and on-site, is in line with the guidance detailed in:

Generic Arrangements

Staff

  • All staff encouraged to undertake company provided Later Flow Tests to allow some form of reassurance returning to work and when attending centre/interacting with delegates/visitors/contractors
  • All staff are fully aware of the virus, the symptoms, the requirement to self-monitor and the need for social separation
  • All staff know, and accept, the actions to be taken should they experience any symptoms personally, observe them in a colleague or observe/ receive a report from a delegate/associate
  • If staff receive a positive result from a PCR test they should still self isolate
  • Staff no longer needing to self-isolate if you have been in contact with someone who tests positive if you have both Vaccinations (with second being beyond 14 days)
  • Staff contacted by Track and Trace, or informed they have been in contact with someone who tested positive, as far as reasonably practicable should work from home, carry out a PCR test until they know the result is negative, where they can return to work
  • If a staff member cannot work from home, e.g. class starts on Monday and no alternative trainer available, the staff member is requested to conduct daily lateral flow tests, with a hopeful negative result, until the results of the PCR test is known. If the LFT proves positive then they will self isolate

Buildings/Facilities

  • A mobile phone Registration System will ensure all visitors to centre are aware of controls within building, along with timings and classroom allocation to minimise traffic throughout buildings.
  • The Registration System will also incorporate Delegate Sign In (for fire register purposes) and a mini health questionnaire/declaration.
  • Course start times, and breaks, to be staggered to manage delegate traffic flow, and observe some form of social separation

Offices

  • Those who are able to work from home shall do so, or part time hours adjusted to accommodate available space. This MUST be approved by line management prior to doing so.
  • Office layouts rearranged to ensure that a 1m plus metre gap is maintained during the working day.
  • Clear desk policy at the end of working day, throughout, to allow for full cleaning of desk surfaces
  • Office managers to ascertain the maximum number of staff their office can accommodate whilst maintaining some form of acceptable separation.

Classrooms

  • Classroom desks now arranged to ensure at least 1m spacing throughout. Maximum delegate numbers will be dictated by the physical classroom size, as well as the nature of the course
  • Clear desk policy at the end of working day will allow for full cleaning of desks/ wipeable surfaces
  • Any laptops/IT equipment used to facilitate exams will be thoroughly cleaned before and after each use

Practical Areas

  • Practical exercises to be carried out in a controlled manner, with tutors controlling their respective groups, with other groups in mind. The wearing of face coverings is to be encouraged in Practical Facilities areas.
  • Delegate traffic to be monitored and controlled by respective tutors
  • Courses to be split into all available buildings to enable utilisation of all practical systems, and achieve natural separation
  • All test/ practical equipment used to be sanitised before and after use

Shared Areas

The wearing of face coverings is to be encouraged in all shared areas.

The toilets to be deep cleaned at least daily (see infection control).

  • Toilet use to be restricted to one user only. PIR Activated Red/Green lights installed on each door, where multiple occupancy possible. Locks to be fitted to all doors to reinforce effort.
  • All staff/ delegates using the toilets must observe meticulous standards of personal hygiene, I.E wash hands thoroughly in hot water and soap and dry off.

Use of the kitchens should be managed and with social distancing requirements maintained

  • Any table (if other than the work desk) used to take refreshment will be wiped down after every use.
  • Delegate lunches will be continue to be provided as a dedicated> packed lunch, and consumed in class or outside
  • Paper cups to be supplied with Coffee/ Tea/ Milk/ wooden spoons/stirrers etc to be provided as individual sachets/ units. Gloves to be worn during stock replenishment
  • Drinking water dispensers should be sanitised at least daily
  • Increased supply of foot operated bins to allow for the potential increase in waste.

Infection Control

The offices and classrooms shall continue to be deep cleaned every night including

  • Sanitisation of all desk tops, chair arms and controls
  • Wiping of all telephones, computer keyboards /mice etc with an anti-bacterial cloth
  • All toilets and kitchens will be sanitised
  • All kitchen appliances will be sanitised
  • Supplies of soap/ hand sanitisers will be topped up
  • Bins for paper towels and other contaminated waste to be emptied into main dustbin and bins sanitised
  • All hand rails on stairs, door handles (interior and exterior), key pads, frequently used surfaces to be cleaned and sanitised, routinely.

Support Information - Procedures upon detection of employees and visitors who are unwell

Employee has been in close contact with a confirmed case of COVID-19 but has not attended work since

  • Staff no longer needing to self-isolate if you have been in contact with someone who tests positive if you have both Vaccinations (with second being beyond 14 days).
  • Employee to carry out Lateral Flow Test, initially, and PCR Test at nearest opportunity to establish whether they to are infected.
  • Employees should contact 111 for further advice if they develop symptoms
  • Manager to confirm if the employees has had contact with work colleagues away from the workplace

Employee has been contacted by Track and Trace to self-isolate

  • Employees advised to follow self isolation guidance as published by Public Health England
  • Managers to keep in regular contact with employee to ensure further advice is sought if symptoms develop
  • Managers to arrange remote working, if possible and employee is well enough to do so
  • Managers to notify response team of all self-isolation cases that have been advised by Track and Trace
  • Managers to make senior management aware of contact the employee may have had with others after potential exposure and prior to self-isolating
  • Managers to process any sick pay for the self-isolation period, that the employee may be eligible for
  • Staff contacted by Track and Trace, or informed they have been in contact with someone who tested positive, as far as reasonably practicable should work from home, carry out a PCR test until they know the result is negative, where they can return to work
  • If a staff member cannot work from home, e.g. class starts on Monday and no alternative trainer available, the staff member is requested to conduct daily lateral flow tests, with a hopeful negative result, until the results of the PCR test is known. If the LFT proves positive then they will self isolate
  • If staff receive a positive result from a PCR test they should still self isolate

Employee/visitor/delegate falls ill whilst at a PPL Training location, or on-site, and believes they may have been exposed to COVID-19

  • Employee/visitor/delegate is isolated in a separate room away from other employees
  • Employee/visitor/delegate is instructed to undertake Lateral Flow Test (either in Centre or nearest test location)
  • Employee/visitor/delegate instructed to avoid touching surfaces
  • Employee/visitor/delegate to go home/attend local PCR Test facility to confirm Lateral Flow Test. If positive, all remaining delegate and PPL employees to self isolate for 10 days.
  • Employee manager to contact senior management, or Visitor to follow own internal processes, to report if self-isolation has been recommended
  • Manager to follow up the results of any medical tests the employee takes

Employee / visitor falls ill whilst at a PPL Training location and has no reason to suspect they may have been exposed to COVID-19

  • Employee should be sent home and should contact a doctor or 111 if required
  • Employee should confirm the outcome of any medical guidance to their manager

Support Information - Procedures upon confirmation of positive test for COVID-19

Permanent Employee tests positive for COVID-19

  • PPL Training will contact the Client(s) to whom the employee is assigned (or has been assigned in previous 14 days, if more than one Client)
  • Advice will be provided on identifying and isolating any other contacts and will contact them to provide advice.
  • Managers will notify senior management on confirmation of a positive test.
  • Response team will advise other employees at the work location of the positive case and provide further guidance based on the Health Protection Team advice

Associate tests positive for COVID-19

  • PPL Training will contact the Client(s) to whom the associate is assigned (or has been assigned in previous 14 days, if more than one Client)
  • Advice will be provided on identifying and isolating any other contacts and will contact them to provide advice.
  • Managers will notify senior management on confirmation of a positive test.
  • Managers and senior management will engage with the Client to establish the advice that should be provided to other associates at the Client location

Client confirms their own employee tests positive for COVID-19

  • Manager will notify senior management
  • PPL Training will discuss with the Client to understand the advice they have been provided and take appropriate action for our own associates
  • Affected PPL Employee/ Associate will be required to self isolate for 10 days, irrespective of a negative Lateral Flow/ PCR Test result.

Support Information - Procedures for other impacts from COVID-19

Client closes their work location as a result of COVID-19

  • PPL Training will work closely with the Client to minimise the impact to associates.
  • Remote working or sourcing alternative assignments would be considered

Employees do not wish to attend work as they believe the risk of contracting COVID-19 is too high

  • Employees may request paid or unpaid leave
  • Employees may be allowed to work remotely if their role can accommodate this

Support Information - Personal Hygiene awareness

  1. Cover your nose and mouth with a tissue when coughing or sneezing
  2. Dispose of dirty tissues promptly in the bin
  3. Maintain good indoor ventilation
  4. Avoid sharing food, crockery, utensils and other personal hygiene items
  5. Avoid physical contact such as shaking hands and avoid touching your face or rubbing your eyes
  6. Maintain good personal hygiene, including hand washing with soap and water, or the use of hand sanitizing rubs
  7. Proper hand washing requires soap and water. The constant rubbing action helps soap break down the grease and dirt that carry most germs. Washing your hands for at least 15 to 30 seconds with soap and water does not just make your hands smell fresh but also reduces germ count by up to 99%
  8. Follow these simple steps to keep your hands clean:

Source: NHS
The majority of our images were taken pre-covid and do not replicate the control measures we currently have in place